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Document Management Specialists

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	Median Wage (USD, 2024)	Projected Job Openings (2023-2033)	Projected Growth (2023-2033)
National Statistics	$108,970	34800	10.8%
State Statistics	-	-	-
City Statistics	-	-	-

Statistics

National

State

City

State

City

$108,970

Median Wage (USD, 2023)

34800

Projected Job Openings (2023-2033)

10.8%

Projected Growth (2023-2033)

Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

Experience Requirements Overview

Job Zone Four: Considerable Preparation Needed
A considerable amount of work-related skill, knowledge, or experience is needed for these occupations. For example, an accountant must complete four years of college and work for several years in accounting to be considered qualified.
Most of these occupations require a four-year bachelor's degree, but some do not.
Employees in these occupations usually need several years of work-related experience, on-the-job training, and/or vocational training.

Education, Training and Experience

Required Level of Education: Bachelor's Degree

Related Work Experience: Over 4 years, up to and including 6 years

On-Site or In-Plant Training: Over 1 month, up to and including 3 months

On-the-Job Training: Over 3 months, up to and including 6 months

Detailed Work Activities

Monitor operational activities to ensure compliance with regulations or standard operating procedures.
Develop testing routines or procedures.
Retrieve information from electronic sources.
Retrieve information from electronic sources.
Recommend changes to improve computer or information systems.
Prepare instruction manuals.
Monitor the security of digital information.
Develop procedures for data entry or processing.
Document technical specifications or requirements.
Develop performance metrics or standards related to information technology.
Document operational procedures.
Provide technical support for software maintenance or use.
Collect data about customer needs.
Develop procedures for data entry or processing.
Prepare data for analysis.
Assess the cost effectiveness of products, projects, or services.
Analyze costs and benefits of proposed designs or projects.
Develop procedures for data management.
Analyze data to identify or resolve operational problems.
Develop procedures for data entry or processing.
Implement security measures for computer or information systems.
Retrieve information from electronic sources.
Prepare data for analysis.
Develop procedures for data management.
Update knowledge about emerging industry or technology trends.
Manage documentation to ensure organization or accuracy.

Work Values

Achievement

Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.

Working Conditions

Recognition

Relationships

Support

Independence

Tasks

Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
Develop, document, or maintain standards, best practices, or system usage procedures.
Assist in the assessment, acquisition, or deployment of new electronic document management systems.
Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
Write, review, or execute plans for testing new or established document management systems.
Monitor regulatory activity to maintain compliance with records and document management laws.
Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
Conduct needs assessments to identify document management requirements of departments or end users.
Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
Document technical functions and specifications for new or proposed content management systems.
Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
Consult with end users regarding problems in accessing electronic content.
Propose recommendations for improving content management system capabilities.
Operate data capture technology to import digitized documents into document management system.
Prepare support documentation and training materials for end users of document management systems.
Search electronic sources, such as databases or repositories, or manual sources for information.
Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
Analyze, interpret, or disseminate system performance data.

Work Styles

Achievement/Effort

Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.

Persistence

Initiative

Leadership

Cooperation

Concern for Others

Social Orientation

Self-Control

Stress Tolerance

Adaptability/Flexibility

Dependability

Attention to Detail

Integrity

Independence

Innovation

Analytical Thinking

Data Source: This page includes information from the O*NET 28.0 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. O*NET® is a trademark of USDOL/ETA. This page includes Employment Projections program, Occupational Employment and Wage Statistics program, U.S. Bureau of Labor Statistics.

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